Did you know…
In the “FAQ’s” the Library Trustees claim “…because of objections to our bookkeeping system, the board engaged a professional accounting firm…”.
In 2017, the accounting firm charged the Library $1575 to “clean up Quick Books file” and $1600 to “recap Palm’s Grill activity” so that they were able to prepare the Annual Financial Report.
Even though the Library owns a copy of Quick Books, the Treasurer chose to do Palm’s Grill bookkeeping by hand. One year later, the accountant’s charged $2000 to do ANOTHER Palm’s Grill recap so that it could prepare the Annual Financial Report.
The Trustees approved more than $5000.00 in accounting expenses to clean up the prior Treasurer’s books. This is was why there were objections to the prior TREASURER’S bookkeeping. Proof: Bookkeeping docs
Did you know…
Until last summer, the Library had a construction account they used for remodeling expenses. The construction account was a checking account.
On 6/20/16, the prior Treasurer transferred $2995 out of the construction checking account and moved it to a savings account. Two days later, 6/22/16, the prior Treasurer withdrew the $2995 out of the savings account and bought a money order. The money order cleared the bank made payable to “CASH”. The treasurer supplied a receipt for work on the Union Hall building.
If it was for work on the Union Hall/Downey Building:
- Why was the money NOT paid directly from the construction account?
- Why was a money order purchased and NOT a check issued?
- Why was the money order made payable to “CASH” and NOT the contractor?
THIS IS WHY THERE WERE OBJECTIONS TO THE BOOKKEEPING. Proof: More Bookkeeping docs
Did you know…
Often the Treasurer’s Report that is presented and approved by the Trustees does not balance.
- December 2016 Monthly Report shows Receipts (deposits) of $1011.75
- The check/deposit listing for December 2016 lists 3 deposits for a total of $1254.10
- Total Disbursements (checks) do not equal the checks listed, either
The P&L Budget vs Actual December 2016 End of Month Total Income is $154,194.49.
The P&L Budget vs Actual January 2017 End of Month Total Income is $155,133.65.
- January 2017 Deposits should be $939.16 ($155,133.65 – $154,194.49 = $939.16).
- The January 2017 Monthly Report shows Receipts (deposits) of $1181.51.
- The check/deposit listing for January 2017 lists 3 deposits for a total of $931.51.
Both Treasurer’s Reports were accepted and approved by the Trustees although they do NOT balance.
These are NOT the only months where this happens. There were numerous times throughout the last two years during public comment that it was mentioned to the Trustees that the reports did not balance. The Trustees always approved the Treasurer’s Reports anyway.
THIS IS WHY THERE WERE OBJECTIONS TO THE BOOKKEEPING. Proof: Bookkeeping docs #3